HANDS-FREE VAT RECLAIMS

Spot on Accuracy with Human Intelligence.
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Accurate, Simplified, Maximised VAT Refunds.

From data retrieval to payment processing and reporting we automate every step of your foreign VAT recovery process while ensuring maximum refunds in the quickest time. While processing your claims, we integrate quality assurance checks by VAT experts, providing simplification and accuracy in the multi-dimensional complexity of VAT claims to tax portals or tax authorities in more than 30 countries. 15 years of experience and learning has been built into our tools to ensure efficiency, transparency and compliance.

From data retrieval to payment processing and reporting we automate every step of your foreign VAT recovery process while ensuring maximum refunds in the quickest time. While processing your claims, we integrate quality assurance checks by VAT experts, providing simplification and accuracy in the multi-dimensional complexity of VAT claims to tax portals or tax authorities in more than 30 countries. 15 years of experience and learning has been built into our tools to ensure efficiency, transparency and compliance.

Retrieval On site or Electronic Retrieval & Intelligent Sorting
Review Expert Review, Quality Control & Approval
Capture Data Capture & Invoice Listing
Submission Conversion & Submission per Local Tax Requirements
Payment Payment Processing & VAT Refund to Client
Reporting Real-time Claim Assistance & Reporting

Your Claims

100% TRANSPARENCY

As a VATcube client you will be informed about everything you want to know in regards to your VAT applications, invoices submitted, expected refunds and their estimation dates as well as your accepted refunds for your reporting and compliance. Our staff gives you real time detailed update of the status of your claims and any other information you might be interested in.

Your Claims

100% TRANSPARENCY

As a VATcube client you will be informed about everything you want to know in regards to your VAT applications, invoices submitted, expexted refunds and their estimation dates as well as your accepted refunds for your reporting and compliance. Our staff gives you real time detailed update of the status of your claims and any other information you might be interested in.

Spot on or Electronic Retrieval & Intelligent Review and Sorting

VATcubes team of experts are collecting all your refundable VAT invoices on site at your premises after appointment of the preferred date, hence no work and time is spent on your behalf making it more efficient and accurate as the review and first qualification of liable invoices is made. On-site retrieval provides many benefits; no more time spend by you, no more sending of non-liable invoices that will not be claimed and an additional consultation on spot in regards of wrongly issued invoices or missing receipts and other documents. In case though you prefer sending your invoices electronically this is also an option.

Data Capture & Invoice Listing

As the data are collected by VATcube, we get to work identifying information on these expenses or their tagged invoice receipts such as the country of expense, invoice date and expense type. All material is then sorted by country of refund, application period, eligibility and relevant data for the application is captured.
Even when we receive paper invoices or when we are preparing non-EU claims, the process is highly strict. We utilise our huge supplier database so that invoices are auto-completed by our processing team with maximum accuracy, speed and efficiency. Our systems have been tested with in-built controls to avoid common mistakes and unwanted irregularities such as duplicate receipts passing through these large amounts of data and receipts.
HUMAN INTELLIGENCE EXPERTISE

Human Inteligence and Expertise Combined

Foreign VAT recovery is complex with requirements and rates varying for each country and service. No AI or Advance technology system, can identify all the relevant information or interpret the correct VAT application needed for the VAT reclaim procees, therefore with our VAT experts we are verifying all claims and invoice lists before forwarding them for refund. It is an essential process to ensure that eligible receipts are not missed in the claim or invalid receipts are not incorrectly submitted with possible penalty or rejection implications. We have you 100% covered with our VAT experts working closely with their local tax authorities and our well-known, consistently high standards year after year, VATcube has a track record of getting maximum VAT refunds for our clients.

Conversion & Submission as per Local Tax Requirements

Once the claims are approved for processing, our team of experts prepares them for filing. Our multiyears of experience and local expertise have been built into our submission module to convert invoice lists and applications into the specific formats and forms required by each tax authority to meet their technical regulations, application procedures and language requirements. Claims are filed electronically or physicaly and supporting documents are securely sent to the tax authorities depending on the applicable VAT directive.

Payment Processing & VAT Refund

As soon as the local authorities process and accept your claims and issue the refund decision, the incoming payment is linked to your prefered bank account. This triggers without delay your refund and it is send straight to your bank account by the relevant Tax Authority providing full transparency regarding the refund. We never compromise; speed and accuracy of our clients VAT repayments is a highly integral and important part of our service.

Get 100% Transparency for Your VAT Recovery

Get 100% Transparency for Your VAT Recovery

Get 100% Transparency for Your VAT Recovery

Request more details

Find out how VATcube can help you automate your VAT claims, manage your travel expenses and VAT related claims and provide 100% transparency regarding all your claims. All for free. Request more details now.